Government Property Agency
The GPA's own case study: GovPrint in 355 buildings, 5,033 trees replanted, and printers reused and recycled with social value.
Read the GPA case studyThe government shared print service
GovPrint®
Delivered by the Government Property Agency and powered by Cirros, GovPrint lets civil servants print in any GovPrint building with the ID card they already carry.
83Kusers
57government organisations
2,551devices
3.7Mpages printed in August
Figures as at August 2026
One print network across government
GovPrint members are separate organisations with separate tenants, users and devices. Every day, staff from 39 of the 57 member organisations print on each other's printers. A civil servant visiting another department badges in, taps release and collects their documents. No IT tickets, no guest accounts, nothing to configure.
It works in a zero trust environment: no VPN, no print servers, no network between buildings, no inbound connections and no line of sight between the laptop and the printer.
Roaming reports show each organisation which of its staff print on other members' devices, which visitors print on its own, and the balance between them.
Roaming across organisations, January 2025 to August 2026
Organisations roaming, up from 15
0
Routes between organisations, up from 27
0
Pages a month printed away from base (2026 average)
0K
Roaming jobs, Jan 2025 to Mar 2026
1.48M
GovPrint service models
GovPrint gives departments flexible ways to adopt secure, cloud-native pull printing, with or without replacing the devices they already have.
GovPrint Lite
GovPrint Lite is the GovPrint cloud service, including the service wrap, on the devices you already have. It works with any GovPrint-connected device, including Canon, Ricoh, HP and Xerox, so departments get GovPrint's security, compliance and shared-print benefits straight away while keeping their current hardware investment.
Extend fleet lifecycles today; upgrade to GovPrint Cloud when ready.
GovPrint Lite gives service owners total lifecycle control over their printing estate. Onboard your existing multi-vendor printer fleet immediately to eliminate local print servers and cloud-enable your workflow. Sweat your existing assets for as long as needed, replacing hardware with GovPrint Cloud devices only when your refresh cycle demands it.
- Accelerated time to value: removes the burden of lengthy public sector procurement cycles, allowing departments to deploy cloud print management in days or weeks rather than months.
- Capital efficiency: eliminates early termination fees or premature hardware write-offs by sweating existing contract assets to their natural end of life.
- Controlled upgrades: hands fleet replacement strategy back to service owners, allowing incremental migration to GovPrint Cloud hardware as budgets and schedules allow.
GovPrint Cloud
GovPrint Cloud is the complete service: GovPrint devices, the GovPrint cloud and the service wrap, all provided together.
Comparison
| Model | Devices | GovPrint cloud | Service wrap |
|---|---|---|---|
| GovPrint Lite | Client-owned assets (any GovPrint-connected make) | ✓ | ✓ |
| GovPrint Cloud | GovPrint devices with GovPrint software | ✓ | ✓ |
Private cloud for government
- GovPrint runs on its own private cloud with 99.96% availability
- Hosted in Microsoft Azure UK South, with disaster recovery in UK West
- Assessed to the GovAssure CAF Enhanced Profile and aligned to the NCSC 14 Cloud Security Principles
In government's own words
The Government Property Agency and two departments have written about GovPrint, the GPA's shared print service that runs on Cirros. None of them names Cirros; these are their own accounts of the service.
MHCLG Digital
The Ministry of Housing, Communities and Local Government rolled GovPrint out to 18 locations in 2025. Staff can print in any GovPrint building, and the department reduced its printer fleet.
Read the MHCLG blogDefra, Sustainable ICT
Defra's move to GovPrint reduced its printer estate. End-of-life devices were dismantled in prison workshops, with zero waste to landfill.
Read the Defra blogHardware from official suppliers
GovPrint devices come from Xerox, Canon, Ricoh and HP, the official suppliers on Lot 4 (GovPrint hardware, accessories and operational services) of agreement RM6361 from the Government Commercial Agency, formerly Crown Commercial Service.
See RM6361 Lot 4 on the Government Commercial Agency website
Contact
To start using GovPrint, contact the Government Property Agency at govprint@gpa.gov.uk (GovPrint on the GPA website). For GovPrint hardware, contact the RM6361 Lot 4 suppliers below. The current supplier contacts are always listed on the Government Commercial Agency website.
Canon (UK) Ltd
RM6361 Lot 4 supplier
- ccs@cuk.canon.co.uk
HP Inc UK Ltd
RM6361 Lot 4 supplier
- hpukpsframeworks@hp.com
Ricoh UK Ltd
RM6361 Lot 4 supplier
- bid.team@ricoh.co.uk
Xerox (UK) Ltd
RM6361 Lot 4 supplier
- uxb.bidteam@xerox.com
Related
GovPrint: print that's ready for Local Government Reorganisation
GovPrint is cloud print that keeps working however your council is reorganised. Join now, consolidate later, keep your devices and buy through RM6361 Lot 4.
Read moreGovPrint: cloud print for clustering ICBs
GovPrint lets clustering Integrated Care Boards bring separate print contracts, suppliers and devices onto one cloud platform, without designing the finished organisation first.
Read moreOne print network across government
How staff from 39 government organisations print on each other's devices with GovPrint and Cirros.
Read more